Antwerp Poster Festival (APF) | Privacy Policy

Effective Date: May 22, 2025

Thank you for visiting the website of APF (Antwerp Poster Festival), accessible at https://apf.design (hereinafter referred to as the “Website”). APF is committed to protecting the privacy of our users. This privacy policy outlines what information we collect, how we use it, and what choices you have regarding your data.

By submitting your work to Antwerp Poster Festival (APF), you agree to the following terms:

1. Usage of Submitted Work

You grant Antwerp Poster Festival a non-exclusive, royalty-free, worldwide license to use your submitted poster(s), your name, and any biographical or professional information you provide for the following purposes:

• Promotion of APF across online and offline media, including our website, social media, press materials, and newsletters.
• Exhibition, both physical and digital, during Antwerp Poster Festival and associated events, including Us By Night 2025.
• Publication in APF materials such as our printed/digital catalog and festival archive.
• Sales of printed publications (e.g., catalogs), with all proceeds used to fund the nonprofit activities of the festival.

You will always be credited as the creator of your work. Your work will not be altered beyond necessary formatting for publication or exhibition.

2. Data Collection & GDPR

As part of your submission, we collect limited personal data, such as:

• Your name
• Email address
• Country of residence
• Portfolio or website (if submitted voluntarily)
• Submitted design files and related descriptions

This data is processed for the purpose of administering your submission, curating the exhibition, and contacting you about the outcome.

We store this data securely and will never share your personal information with third parties for commercial use. Your data will only be accessed by APF team members and jury members where necessary.

You have the right to:

• Access your personal data
• Request correction or deletion of your data
• Withdraw consent at any time by contacting us at hello@apf.design
• Lodge a complaint with the Belgian Data Protection Authority if you feel your data has been mishandled

We keep your data no longer than necessary—typically until one year after the festival ends—unless required for legal or archival purposes.

3. Your Rights as an Artist

You retain full copyright and ownership of your work at all times. Antwerp Poster Festival does not claim ownership over any submitted material. You are free to use, sell, or exhibit your work elsewhere at your discretion. Your submission makes you part of the APF archive and community. Thank you for supporting independent poster culture.

If you have any questions or concerns about our privacy policy, you can contact us at:

4. Information collected by Google Analytics

We use Google Analytics to gather information about how visitors interact with our website. Google Analytics uses cookies to collect data such as your IP address, browser type, pages visited, and the duration of your visit. This information is used solely for statistical analysis to help us understand how users engage with our content.

4.1 Why we use Google Analytics

Page Views: We use Google Analytics to track the number of visitors and page views, and to analyze the performance and popularity of our content.

4.2 Opt-out of Google Analytics

If you prefer not to be included in our Google Analytics data, you can opt out by installing the Google Analytics Opt-out Browser Add-on. This tool is available for various browsers and prevents your data from being used by Google Analytics.

5. Contact Information

If you have any questions or concerns about our privacy policy, you can contact us at: hello@apf.design

6. Disclosure to Third Parties

We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties unless we notify you in advance. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, as long as those parties agree to keep this information confidential.

7. Changes to this Privacy Policy

APF reserves the right to modify this privacy policy at any time. We recommend checking it regularly to stay informed about how we protect your information. By using our website, you agree to the terms set out in this privacy policy.

Last updated: May 22, 2025